Audit Checklist under the Companies Act, 2013

on

Audit Checklist under the Companies Act, 2013

Here is a comprehensive Audit Checklist under the Companies Act, 2013 that can help ensure statutory compliance during internal or external audits:

✅ 1. Basic Company Information

  • Certificate of Incorporation

  • PAN, TAN, GST Registration

  • Memorandum & Articles of Association (MOA/AOA)

  • CIN and company’s classification (Private/Public/OPC/Section 8)

  • Registered Office proof (ownership/rent agreement, utility bill)

✅ 2. Board of Directors

  • Minimum number of directors as per Act (2 for Pvt Ltd, 3 for Public Ltd)

  • Director Identification Numbers (DINs) of all directors

  • Disclosure of interest by directors in Form MBP-1

  • Declaration of disqualification under Section 164(2) in Form DIR-8

  • Appointment/reappointment resolutions and Form DIR-12 filings

  • Maintenance of Director’s Register (Form MBP-4)

✅ 3. Share Capital and Shareholding

  • Register of Members & Share Certificates issued

  • Allotment of shares and filing of PAS-3

  • Transfer/Transmission of shares & related documentation

  • Compliance with issue of shares (rights, bonus, private placement)

  • Stamp duty paid on share certificates

✅ 4. Board Meetings & General Meetings

  • Minimum number of board meetings held (4 per year for Public Co.)

  • Notices sent with proper agenda and at least 7 days in advance

  • Quorum maintained

  • Minutes of meetings properly recorded & signed

  • AGM conducted annually (within prescribed time)

  • Filing of resolutions with ROC (MGT-7A/MGT-7, MGT-14)

✅ 5. Financial Statements and Audit

  • Books of accounts maintained as per Section 128

  • Financial statements prepared as per Schedule III

  • Auditor’s report and notes to accounts attached

  • Statutory auditor appointed in Form ADT-1

  • Ratification of auditor's appointment (if applicable)

  • Internal audit (if applicable under Section 138)

  • Filing of financials in Form AOC-4 / AOC-4 XBRL (if applicable)

✅ 6. Annual Filings

  • Filing of:

    • Form MGT-7/MGT-7A – Annual Return

    • Form AOC-4 – Financial Statements

    • Form ADT-1 – Auditor Appointment

  • Filing within the prescribed due dates

  • Additional forms (if any resolutions passed requiring MGT-14)

✅ 7. Loans, Investments & Related Party Transactions

  • Loans to directors & related parties comply with Section 185 & 186

  • Register of loans, guarantees, security & investments maintained

  • Related Party Transactions disclosed and approved

  • Compliance with Section 188 and disclosure in Board's Report

✅ 8. Statutory Registers

  • Register of Members (Form MGT-1)

  • Register of Directors & KMP (Form DIR-12)

  • Register of Charges (CHG-7)

  • Register of Loans, Guarantees, Investments (MBP-2)

  • Register of Contracts (MBP-4)

  • Register of Deposits (if applicable)

✅ 9. Charges and Borrowings

  • Registration of charges with ROC (Form CHG-1/CHG-9)

  • Satisfaction of charges filed in Form CHG-4

  • Board/Shareholder approval for borrowings (if required)

✅ 10. Other Key Compliances

  • Director KYC (DIR-3 KYC or web-based)

  • Beneficial Ownership Declaration (BEN-1 to BEN-4)

  • MSME Form I (if applicable)

  • DPT-3 for Return of Deposits

  • CSR applicability & disclosures (if applicable)

  • Maintenance of Registered Office signage and statutory documents

  • Audit Trail enabled in accounting software (mandatory from FY 2023-24)

Location: Mumbai, Maharashtra, India

Comments

Post a Comment