Process Flow - ESIC Portal allow to enter the date of joining

Process Flow - Registration of Employees after 10 days of Joining - ESIC

ESIC based on representations received from employers on recently introduced restriction in system for registration of employee, vide circular No:-P-11/12/Misc./SST Misuse/2019-Rev.II has approved new process for employer in the system while carrying out the online registration of an employee wherein date of appointment is more than ten days before, from the date of online registration. In this regard the ESIC portal will accept the registration of employees where difference between the date of appointment and date of registration is more than 10 days, provided that system will request to accept or reject the conditions mentioned for registration of an employee. If employer accepts the conditions insurance number will be allotted and a show cause notice shall be issued to the registered email id of the employer. The employer shall submit relevant reply/records within 15 days of issue of Show Cause Notice to the concerned RO/SRO in the prescribed proforma. If employer rejects the conditions, then the system will redirect the employer to change the date of appointment. Please refer the notification for detailed information

Vide circular No:-P-11/12/Misc./SST Misuse/2019-Rev.II provided from ESIC on the process of registration for the employees after 10 days of the date of Joining.

Changes in the Setup:-

Portal allow to enter the date of joining.

If the date of Joining with in 10 days of registration it will take. If exceeds 10 days a Pop-up will be displayed in the portal with conditions to "Accept or Reject".

If "Reject" the link will lead to change the date of Joining.

If "Accept" - Portal will allow to create IP number and Show Cause Notice will be sent to the registered mail id.

Employer will be provided time of 15 days to revert to the Show Cause notice with the reason for the delay.

If Employer Fail to revert to the Show Cause notice - The Date of Registration deemed as date of Joining.    

If Employer revert to the Show Cause Notice with physical copy of Proforma & Show Case notice to the RO / SRO.

After verifying the submitted records and reason - Authority will approve. If Authority reject the proposal - The date of registration deemed as date of Joining.

The Regional Director / Authorised official will issue of Order of Acceptance / Rejection.

Note: Date of Joining not to be prior to the 1st day of the previous contribution period.

Additional check box created to trace the authority approval and rejection history against the submission.