How to Apply for ESIC Maternity Benefits Claim Online and Manual | Step by Step Guide | ESIC Cash Claim Process 2025

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How to Apply for ESIC Maternity Benefits Claim Online and Manual  | Step by Step Guide | ESIC Cash Claim Process 2025

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Have you ever tried applying for ESIC maternity benefits and got stuck? 🤔

I just posted a full guide covering online & manual claim process to help you sail through.

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The Employees’ State Insurance Corporation (ESIC) provides maternity benefits to women employees covered under the ESI scheme. These benefits ensure financial support during maternity leave. However, many employees and HR professionals face difficulties in filing claims due to lack of clarity about the online and manual submission process.

This article provides a step-by-step guide to applying for ESIC Maternity Benefits Claim through both the online ESIC portal and the manual certificate upload process, based on the official ESIC procedure.

✅ Eligibility for ESIC Maternity Benefits

Before applying for maternity benefits, the employee must ensure that:

  • She is an Insured Person (IP) registered under ESIC.

  • She has contributed for the required minimum period as per ESIC rules.

  • A valid medical/maternity certificate is issued by an ESI Medical Officer (IMO) or Insurance Medical Practitioner (IMP).

📄 Documents Required

  1. Valid ESIC IP number and login credentials.

  2. Maternity medical certificate (online or manual).

  3. Scanned copy of certificate (if manual submission).

  4. Claim period details (from and to date).

  5. Bank details linked with ESIC.

🖥️ Step-by-Step Process: Online Claim Submission

If the maternity certificate is already available in the ESIC system, employees can apply online directly.

Step 1: Visit the official ESIC portal – www.esic.in
Step 2: Login using your IP Portal Username, Password, and Captcha.
Step 3: Go to the homepage and click on “Claim Intimation Request”.
Step 4: Select the relevant benefit type – Maternity Benefit (MB/SB/ESB/TDB).
Step 5: Choose the certificate available in the system.
Step 6: Enter claim details (from date – to date).
Step 7: Tick the declaration box and submit.
Step 8: Note down the claim reference number for tracking.

📥 Manual Claim Submission (Uploading Certificate)

If the maternity certificate is issued physically/manual by an ESI Doctor/IMP, the employee must upload it manually.

Step 1: Login to ESIC IP portal at www.esic.in.
Step 2: Go to Claim Intimation Request section.
Step 3: Click “Upload Manual Certificate”.
Step 4: Enter:

  • Certificate Number

  • Date of Issue

  • Upload scanned copy of the certificate

  • Add more rows if multiple certificates need to be uploaded
    Step 5: Submit the certificate for claim processing.
    Step 6: Select uploaded certificate and proceed with claim submission as in the online process.

📊 How to Track ESIC Claim Status

  1. Login to the ESIC IP Portal.

  2. Go to Claim Intimation Request Status.

  3. View certificate details, claim status, and download uploaded documents.

  4. If rejected, correct the issue and resubmit.

🛑 Common Issues and Solutions

  • Problem: Certificate not showing online
    Solution: Upload manually using scanned copy.

  • Problem: Claim rejected due to incomplete details
    Solution: Re-check claim period and declaration checkbox before submission.

  • Problem: Portal login error
    Solution: Use the official link – myesic.esic.in and correct credentials.

⚖️ Why This Matters

Maternity is a critical phase for every working woman, and ESIC maternity benefits provide much-needed financial and medical support. Correct filing ensures employees receive cash benefits on time without delays.

For HR professionals and employers, following the proper process also ensures labour law compliance and avoids disputes.

📌 Final Words

Applying for ESIC maternity benefits claim can be simple if the correct process is followed. Employees must ensure they have the right documents and submit claims either online (preferred) or via manual upload in case of offline certificates.

By following this step-by-step guide, insured women employees can secure their maternity benefits smoothly and without hassle.

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#HRCompliance #LabourLaw #PayrollManagement #EmployeeRights #HRIndia #ComplianceMonk

#WorkingWomen #EmployeeWelfare #GovernmentSchemes #SocialSecurity #WorkplaceRights

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